Select to Move to Folder and enter the folder name.If necessary, add ( +) additional conditions.Select the From Condition and enter the email address) in the box.Check the box next to Move Item to folder.Check the box next to From (email from admin assistant).Click the Home Tab in the tool ribbon and select Rules.Highlight the email you want to create a rule for such as an email for your administrative assistant.Click View all Outlook settings at the bottom or the pop-up window.When you're done creating the rule, select OK. For example, to move messages with a certain. Select a condition, and what to do with the message based on the condition. Click the settings gear wheel in the upper right corner of your O365. Create a rule on a message Right-click an existing message and select Rules > Create Rule.You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception. O365 Rules can also contain exceptions to conditions. How do I create the rules to move the email messages from my administrative assistant or other department personnel?Įvery rule needs at least three things: A name, a condition, and an action. Highlight Untitled folder in the left column and enter folder name.ī.Select the Organize tab in the tool ribbon.Right click on the email address or a folder in the left column.Select create a new subfolder or at the bottom of the column select new folder.In the left column right click on the word Inbox.Name the rule, setup rule options, and review the rule description. If you will be receiving forwarded emails sent to your administrative assistants or other departmental personnel, the following instructions will assist you in creating a folder and creating rules to move the emails into the created folders. Select the conditions, add the relevant information, and then select OK. An inbox rule is used to automatically process email. It can be used to file, forward or delete incoming or outgoing messages. An inbox rule may also be set by malicious activity in a compromised email account. Using folders in O365 or Outlook help to organize emails, calendars, contacts, and tasks.
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